Executive Assistant- Rochester Hills, MI

Required Skills & Competencies:

• Exceptionally well-organized
• Attentiveness to detail
• Accuracy in completion of routine tasks
• Excellent communication skills, written and verbal
• Responsible with confidential information
• Critical thinking skills
• Aptitude for solving problems
• Calm under stressful conditions
• Consistency and predictable in the regular attendance to duty
• Flexibility in attendance at special events
• Drive toward and satisfaction in the attainment of goals
• Individual initiative as well as participation in group efforts
• Flexibility and cooperation with new processes
• Proficient with or the ability to quickly learn electronic medical record (EMR) system
• Proficient in Microsoft Office Suite and Adobe.

Responsibilities:

• Assist the Executive team with daily tasks.
• Manage and respond to email messages on behalf of the Executive team.
• Track the Clinical Director’s admin “All Star” duties and notify them of their score.
• Coordinate and schedule meetings for Executive team.
• Assist in the creation of documents including the preparation of legal documents such as lease agreements, operating agreements, management agreements and retrieving signatures.
• Coordinate receipt of all incident reports.
• Schedule travel for the Executive team.
• Follow up on submitted insurance claims and assist with legal cases.
• Prepare and submit monthly mileage logs.
• Purchase equipment and supplies requested by the Executive team.
• Coordinate staff meetings, sign-ups, catering, and supplies needed.
• Reconcile the credit card statement to account for purchases made for the HQPT employees and Executive team.
• Notarize documents as needed.
• Coordinate internal audits for the company.
• Monitor FTE for all Physical Therapist and clinics.
• Complete Limber and Raintree dashboard tasks.
• Coordinate different events including event planning, guest invitations, and registration.
• Understand, comply, and uphold all Code of Conduct standards and support ethical behavior in the workplace.
• Perform all other duties as assigned.

Benefits:

• Opportunity for growth & Ownership
• Mentorship & career development
• Meaningful and rewarding work environment
• Family and team-like environment
• Competitive benefits packages
• Medical, Dental and Vision insurance
• Short-term, long-term, and life insurance
• Supplemental Benefits (critical illness, hospital indemnity insurance, accident insurance)
• Identity protection
• 401(k) with matching & retirement
• HSA and FSA plans available
• Paid time off

To be considered for this role, candidates must successfully pass an internal screening against the OIG Exclusions list.